Privacy Policy

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      This Privacy Policy governs the manner in which SageSmith Consulting, LLC collects, uses, maintains and discloses information collected from users (each, a "User") of the electionhub.com website ("Site") and how that information is shared with an Election Administration Authority ("Election Authority"). This privacy policy applies to the Site and all products and services offered by SageSmith Consulting, LLC.

      Personal identification information

      We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, register on the site, fill out a form, and in connection with other activities, services, features or resources we make available on our Site. Users may be asked for, as appropriate, name, email address, mailing address, phone number, social security number. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities.

      Social Security Numbers are never stored as "clear text"--only encrypted representations are ever stored. Additionally, any transmission of Social Security Numbers is done over a secure connection.

      Non-personal identification information

      We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.

      Web browser cookies

      Our Site may use "cookies" to enhance User experience. User's web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

      How we use collected information

      SageSmith Consulting, LLC collects and uses Users personal information for the following purposes:

      • To process transactions The primary purpose of the electionhub.com website is to match Users with an appropriate Election Authority (as determined by a User supplied address) in order to faclitate the poll worker application process. We may use the information Users provide about themselves when transmitting a poll worker application to an Election Authority. We do not share this information with outside parties other than the Election Authority except to the extent necessary to provide the service.
      • To personalize user experience We may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
      • To improve customer service Your information helps us to more effectively respond to your customer service requests and support needs.
      • To comminicate with the user SageSmith Consulting, LLC will only use the email address Users provide to respond to their inquiries, and/or other requests or questions or to send out occasional site-wide notices (including but not limited notices regarding site outages or planned maintenance). If User decides to transmit an application to an Election Authority, they may receive emails and other communications from the Election Authority. The Election Authority is not bound to this agreement, nor is SageSmith Consulting, LLC responsible for any communications between the User and the Election Authority. Users are encouraged to inquire with the Election Authority about any additional privacy policies and terms of service agreements the Election Authority may institute.

      How we protect your information

      We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site.

      Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures

      Sharing your personal information

      We do not sell, trade, or rent Users personal identification information to an third party entities other than our registered Election Authorities. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above.

      Third party websites

      Users may find content on our Site that link to the sites and services of the Election Authority, our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Site, is subject to that website's own terms and policies.

      Compliance with children's online privacy protection act

      Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our Site from those we actually know are under 13, and no part of our website is structured to attract anyone under 13.

      Changes to this privacy policy

      SageSmith Consulting, LLC has the discretion to update this privacy policy at any time. When we do, we will post a notification on the main page of our Site and send you an email. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

      Your acceptance of these terms

      By using this Site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

      Contacting us

      If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact: legal_at_sagesmith.net.

      This document was last updated on November 13, 2012